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Q. How do I cite an article that has not yet been published or an advanced version that was published online?

Answered By: Theresa Bell (she/her/hers) Last Updated: Nov 04, 2021     Views: 222639

APA Style (7th ed.)

When working with online resources, it’s best to work with the final, published work (American Psychological Association [APA], 2020, p. 258), but you may find yourself using an advance online version. Cite the version you used, so if that was the advance online version, cite that work. Similarly, if you worked with a pre-print, which is “the final peer-reviewed manuscript as accepted for publication [that] might be available from a variety of places, including a personal website, an employer’s server, an institutional repository, a reference manager, or an author social network” (APA, 2020, p. 258), cite that version.

Please see the information and specific examples provided in the APA Style manual for references to advance online and in press journal articles (p. 318), unpublished manuscripts and manuscripts submitted for publication (p. 336), informally published works (p. 337), and unpublished raw data (p. 338). For general examples, see below for references to manuscripts at different stages of the publication process:

Unpublished manuscript (see p. 336)

Author, A. (year). Title of manuscript [Unpublished manuscript]. University Department, University Name.

Manuscript submitted for publication (see pp. 336-337)

Author, A. (year). Title of manuscript [Manuscript submitted for publication]. University Department, University Name.

Journal article, in press (see p. 318)

Author, A. (in press). Title of article. Title of Journal .

Journal article, advance online publication (see p. 318)

Author, A., & Author, B. (year). Title of article. Title of Journal. Advance online publication. https://doi.org/xxx

Informally published work from a preprint archive or institutional repository (see p. 337)

Author, A. (year). Title of article. Publisher. URL

Unpublished raw data (see p. 338)

Author, A. (year). [Unpublished raw data on description of data]. University Name.

Author, A. (year). Title of data set [Unpublished raw data].

American Psychological Association. (2020).  Publication manual of the American Psychological Association  (7th ed.). https://doi.org/10.1037/0000165-000

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How do I cite unpublished research in APA?

Answered By: Paul Lai Last Updated: May 12, 2020     Views: 118464

Unpublished research includes work in progress, work submitted for publication but not yet published, or work that has been completed but not submitted for publication.

You will cite unpublished work the same as you would published work, with the author’s last name and the year the work is in progress or was completed.

Keep in mind that authors are protected by copyright law against unauthorized use of their unpublished research. Until their work is published, authors own the copyright to their work, and you may not use it without their permission. See more details in APA 7, Section 1.24 and ProQuest’s manual on copyright law and graduate research, Part III . 

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How to Cite an Unpublished Paper or Manuscript in APA Referencing

How to Cite an Unpublished Paper or Manuscript in APA Referencing

3-minute read

Did you know that you can cite unpublished works, such as in-progress research papers or manuscripts, in an essay? Well, you can! The key is citing them correctly. And in this post, we will look at how to cite an unpublished paper or manuscript in APA referencing .

How to Cite an Unpublished Paper in APA referencing

In APA referencing, you can cite an unpublished work in the same way as you would a published one. This means giving an author’s name and a date in brackets . The only difference is that you give a year of production (i.e. when the paper was written) rather than a year of publication:

Few fully understand the publication process (Clarke, 2020).

Like other sources, if you name the author in the text, you do not need to repeat it in the brackets. And if you quote an unpublished paper, you should give page numbers. For example:

According to Clarke (2020), publication ‘is a complex process’ (p. 20).

When a paper has been accepted for publication but not yet published, however, you should use the term ‘in press’ in place of a year in citations:

Few fully understand the publication process (Clarke, in press).

How to Reference an Unpublished Work in APA Referencing

When adding an unpublished paper to an APA reference list , the correct format will depend on where it is in the publication process. But let’s start with works that will not be published at all (e.g. a paper that the author never submitted or that the publisher rejected).

In this case, the correct format is:

Author Surname, Initial(s). (Year of Production). Title of manuscript [Unpublished manuscript]. Department, University Name.

So, in practice, we could cite an unpublished paper like this:

Clarke, J. (2020). The publication process explained [Unpublished manuscript]. School of Journalism, Media and Performance, University of Central Lancashire.

Referencing a Work Submitted for Publication

If a paper has been submitted for publication but not yet accepted, the reference should state ‘manuscript submitted for publication’. However, you should not include any other information about the submission, such as where it was submitted, as this information could go out of date quickly.

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The correct format in this case is therefore:

Author Surname, Initial(s). (Year of Production). Title of manuscript [Manuscript submitted for publication]. Department, University Name.

For example, we would list the paper above as follows:

Clarke, J. (2020). The publication process explained [Manuscript submitted for publication]. School of Journalism, Media and Performance, University of Central Lancashire.

Referencing a Paper in Press

If a paper has been accepted for publication, use the following format:

Author Surname, Initial(s). (in press). Title. Periodical or Journal Title .

As you can see, we now include both:

In practice, then, we would reference a paper awaiting publication like this:

Clarke, J. (in press). The publication process explained, Publishing Research Quarterly .

It is always worth checking the status of submitted papers before finalising your reference list, too, as they can go from ‘submitted for publication’ to ‘in press’ quite suddenly, leaving your reference out of date.

Hopefully, you will now be able to cite an unpublished paper or manuscript correctly. But if you would like any further help with your writing, why not submit a document for proofreading ?

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How to cite my own submitted but not yet published work?

I plan to submit part of my current work to conference A. I then wish to submit my whole work to a more prestigious conference B. As for the part submitted to A, there is no point of repeating it again. So I will just cite my submission to A in my submission to B.

But the problem is that the submission deadlines for A and B are roughly the same. So actually the moment I submit the work to B, my partial work submitted to A has not been published yet. I have not even been notified of its acceptance.

Can I still cite it? My concern is that even if I can cite it, one will find nothing online.

ff524's user avatar

6 Answers 6

In principle you can cite other, submitted work in a research paper. Just give the authors, paper title, and either "Submitted." or "Submitted to [venue]." in the reference list.

However, both as a reviewer and reader, I usually find this disappointing. I already came across several cases where I wasn't able to find the cited paper even years after publication of the paper with the citation. It is well possible that the cited paper is rejected, and maybe someone just doesn't follow up to really get it published. As a better alternative, check whether you can put a preprint version of the paper you want to cite online (e.g. on arxiv), and just cite that.

silvado's user avatar

You are allowed to cite works in submission as part of your ongoing research; this is something I've had to do on a number of instances for publications I wrote both in graduate school and as a post-doc.

The key here is that you must cite the work only as "Submitted to Conference A" rather than a standard reference to a work published in the proceedings. You would then, if possible, provide the conference paper A as an appendix or supporting information for the referees.

aeismail's user avatar

Citing something that is not published will prevent reviewers from doing their job, so it's a big no-no if you want to improve your chances of being accepted. The best way to go is to be patient and submit to B next year, having had the chance to improve using the reviews from A.

If this is not at all possible, you may be able publish A right now as a technical report from your lab/department an cite it as such. You'll have to check the guidelines of both conferences, namely if A accepts material previously published as a TR (in CS at least this is very common) and if B accepts citing TRs (usually also true in CS as long as it is easily available online).

Most importantly, when citing from a non-refereed source like a TR, you have to be very prudent in the way you characterize the work. Remember that it was only accepted in your department as an interesting document, not properly validated using the scientific contribution standards of your community. If I read a claim that something was "proven", or "shown", or "demonstrated" by a tech report, I'll probably reject the paper.

In any case, do not just cite A unless it is tangential (and in that case, why cite it all?). If it's actually important, give it an overview in your B submission, sufficient for a reviewer to keep on reading.

user8346's user avatar

I believe that there a few issues that need to be addressed in this situation:

Whether of not Part A is widely accepted you can site it as a work in submission, the answer to the second concern is: you can also cite it as an unpublished work. For proper format check with the manual of style for your discipline.

An example of an unpublished work not submitted for publication using APA Manual of Style: Lincoln, A. (1863). The principles of human equality .. Unpublished manuscript.

An example of a work in progress or submitted but not yet accepted using APA Manual of Style: Lincoln, A. (1863). Gettysburg Address: The principles of human equality .. Manuscript submitted for publication (copy on file with author).

As far as the third concern goes, I have reviewed numerous submissions to everything from small local up to international conferences and the equivalent array of professional publications and journals, personally I prefer that a brief description of the "Part A" methods and finding be given in a manuscript. However, when it comes to an abstract and space limitations a simple "previously we (I) found...; therefore, we furthered the body of knowledge with..." was always sufficient for my standards.

SteveK's user avatar

Agreed with @aeismail♦, I just find a solution that indicated in IEEE conference paper template as follows:

"Papers that have not been published, even if they have been submitted for publication, should be cited as “ unpublished ”.

e.g. K. Elissa, “Title of paper if known,” unpublished."

Eilia's user avatar

I usually don't like to have many public versions of the same paper. I prefer releasing papers on arXiv only after receiving reviews and addressing relevant comments.

To address this issue, a solution I have been thinking about is to share the preprint I want to cite privately, i.e. only accessible for people reviewing the submission. This could be done by protecting paper access with a password that is given in the citation: e.g., J. Guerin, “Title of the paper”, unpublished, available at "URL", password:XXX. The citation can then be fixed once the cited papers is actually released.

Anyone has some comments about why this might be a bad idea? I don't see any problem so far.

Joris Guerin's user avatar

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APA Referencing - Education & Counselling students: Unpublished or informally published work

Unpublished or informally published work

How to reference an unpublished or informally published work

As with all referencing in academic writing, referencing is a matter of establishing the authority of the source or information you are relying upon as evidence to support the claims you make in your writing. This is the reason for peer review as it is a process that establishes the authority of a work through expert checking. Peer-reviewed published works are accepted as having greater authority than works that are not peer reviewed. Sometimes, however, the most useful research article might not be available as a peer-reviewed published article but it is available to us in an unpublished form. Use other peer-reviewed articles if possible but if there is a lack of published research reports and, for example, a pre-press version is available directly from the author, you may use it. Check whether the article has been published before submitting your final assignment or thesis and, if it has, reference the final version, taking into account any changes that the editors may have required in the peer-review process.

Unpublished and informally published works include:

a university website

An electronic archive such as academia.edu or researchgate.

In-text citation

Reference list

Author, A. A. (Year).  Title of manuscript.  Unpublished manuscript [or "manuscript submitted for publication," or "Manuscript in preparation"].

If the unpublished manuscript is from a university, give this information at the end.

If you locate the work on an electronic archive, give this information at the end.

If a URL is available, give it at the end. 

If you use a pre-print version of an article that is later published, reference the published version.

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Which publication type for forthcoming papers in BibTeX?

I need to cite a forthcoming paper (paper that is accepted, but still not published, I guess?). However when I use the unpublished or proceedings publication type I don't get the result I want. Some fields in from my bib file are always missing in the final pdf file.

Result I want to see:

Author, Name (2011) "Name of the article," Name of the journal, Vol. 15, forthcoming.

What kind of publication type for forthcoming papers should I use? There are also some types of publication that I can't find their counterpart in BibDesk, like a chapter in a book written by an author, but the book is edited by another. For example:

Ritter, Jay R., 2002, Investment banking and securities issuance, in G. Constantinides, M. Harris, and R. Stulz, eds.: Handbook of the Economics of Finance (North-Holland, New York, NY)

Alan Munn's user avatar

3 Answers 3

For forthcoming articles of the sort that you give in your question, the easiest solution is to simply format them as article type, and then put "to appear" in the pages field. A forthcoming article won't have a page range yet, and when the article is published you will have to add the page range anyway. In the econ bibliography style, (and in fact most bibliography styles for article ) the page range appears last in the entry, so it will be formatted as you wish.

Alternatively, (as pointed out in the comments) you can add the "to appear" as a note field. To do this in BibDesk, you need to do the following:

This solution is semantically good, but in practice it may not be as robust as putting the "to appear" in the pages field, since the appearance of the field depends on the particular bibliography style you are using; if the style isn't set up to output the note field, then the problem will reappear.

(Another common way to do this is to not give a year, and replace the year field with "to appear". This will, of course, replace it in both bibliography and citations.)

For chapters in books, the incollection entry type should be used. The inbook entry (which may have been what you were using) is really designed for referring to a particular chapter of a single-authored or edited book; you're not likely to use it much at all, since most citations of that sort can be done using the book entry and adding the chapter reference to the citation command.

Biblatex (not BibTeX) defines a field pubstate , where you can set different types like inpress , submitted , forthcoming , etc. The full list is in the biblatex manual .

Karl's user avatar

Use the field "intype":

Note: this works with (at least) IEEEtranS.bst

etep's user avatar

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How to Cite an Article Not Yet Published

Articles that are not yet published that you are using for a paper, whether they are in the process of being published, have been submitted to a publisher and are waiting for a response or have not yet been submitted for publishing, require variation in how they are cited. Citation is still a necessity, but some information is adjusted in the bibliography.

APA Style Citation

Write the author’s name. Type the last name first and then put the first and middle initials. For example, write Smith, J. M. for the author name. For more than one author, write all of the names of the authors.

Include the year the unpublished work was written followed by a period. For unpublished articles that are in the process of publication, instead of a date write the words “in press” to show that while it is not yet published, it will become a published work soon.

Write the title of the work. Capitalize only the first word of the title and italicize the title. If the article has a subtitle, write the title first and then put a colon. After the colon, type the subtitle with the first word capitalized. Put a period after the title or subtitle.

Type in “Unpublished Article” or “Unpublished Manuscript.” For any article from a university, include the university name, city and state. If the university name has the city and state included, you do not need to put the city and state afterward. Any work in the process of publication should use the publisher’s information. If it is submitted, but not yet accepted, type “submitted for publication” but leave out any information about the publisher since it might not be accepted. Put a period at the end. This part is not italicized.

MLA Style Citation

Write the author's last name followed by the first name. Like any book or publication in Modern Language Association style, the unpublished work includes the author's full name. If the author puts a middle initial, type this after the first name with a period.

Write the title of the work and put quotation marks around it. Since the work is unpublished, the title should not be written in italics. Instead, put quotation marks around the title. Place a period inside the end quote.

Write out or abbreviate the type of work. For example, an unpublished dissertation is noted as "Diss." to show that the source is a dissertation.

Type in the college information with the city and state. If the name of the city and state is part of the college or university name, you do not need to write it. Otherwise, type the college followed by the city and state. If the work is not related to a school, such as an unpublished book, do not write any information relating to the city or state. Put a comma after the state information.

Write the date. The date the work was written or the day of the interview is appropriate. If a single specific date is unknown, putting just the year is appropriate. Put a period after the date.

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AMA Style Citation Examples

Unpublished examples

REFER ENCE (ONE TO SIX AUTHORS)

1.  Goesling B, Colman S, Trenholm C, Terzian M, Moore K. Treatment to reduce teenage pregnancy, sexually transmitted infections, and associated sexual risk behaviors. Paper presented at: 2014 Annual Meeting of the Society for Adolescent Health and Medicine; March 23-26, 2014; Austin, TX. Accessed July 22, 2016. http://www.ncbi.nlm.nih.gov/pubmed/24525227. 

1.  Brooks J, Adams A, Moraga-Lewy N, Bendjemil S, Berggren R, Rosenfeld J. A case study evaluation of community health clubs in Port au Prince, Haiti. Poster presented at: The 2014 Water & Health Conference; October  2014; Chapel Hill, NC. Accessed July 22, 2016 .  https://chchaiti.files.wordpress.com/2014/11/rosenfeldj_unc-poster_haiti-case-study_2014.pdf.

More examples for material accepted for publication but not yet published, material submitted for publication but not yet accepted, or personal communications (conversations, letters) are available on pages 92-93 of the AMA Manual of Style , 11th edition. 

Medical Student Research Journal

Michigan state university college of human medicine.

Medical Student Research Journal

Guidelines – References

Readers should be provided with direct references to original research sources whenever possible.

References to papers accepted but not yet published should be designated as “in press” or “forthcoming”; authors should obtain written permission to cite such papers as well as verification that they have been accepted for publication.

Authors should verify references against the original documents. Authors are responsible for checking that none of the references cite retracted articles except in the context of referring to the retraction.

Reference Style and Format:

References should be listed consecutively in the order that they appear in the manuscript.

References used throughout the manuscript should be identified by superscript Arabic numerals. For example: “The student wrote a paper about diseases 1 and cited all of his references correctly. These citations were formatted according to the AMA style. 2 ”

Please format references according to the AMA style ; journal names should be abbreviated according to PubMed , but journals not listed with PubMed should be spelled out in full.

References with 6 or less authors/editors: list all names. References with more than 6 authors: list first 3 authors/editors followed by “et al.”

  Digital Object Identifiers (DOIs) should be included if available for citations. These are permanent links to articles. The DOI should be added at the end of the reference with a full link “http://dx.doi.org/” followed by the numbers specific to the article. If DOIs are not available for a cited article, then the “http://dx.doi.org/” part of the reference should not be included. All articles published with MSRJ will include DOIs as part their publication beginning in 2014, and retrospective when available.

  Citation Management Software For EndNote users, please use the “JAMA” style.

Those without EndNote can sign up for EndNote Web, a free version of the bibliography program if your educational institution subscribes to ISI databases such as Web of Science. ( https://www.myendnoteweb.com/ ) Both EndNote and EndNote Web work with Microsoft Word to enable easy reference utilization.

We suggest the use of EndNote because of ease of use and familiarity, but other options for citation manager programs may include Zotero ( http://www.zotero.org/ ), Papers ( http://www.mekentosj.com/papers/ ), RefWorks ( http://www.refworks.com/ ), or Mendeley ( http://www.mendeley.com/ ).

Using the bibliography function built into Microsoft Word may be difficult to create an AMA style as the journal requires, seen by these how-to guides on Microsoft’s website ( http://blogs.office.com/b/microsoft-word/archive/2007/12/14/bibliography-citations-1011.aspx and http://blogs.office.com/b/microsoft-word/archive/2009/04/29/bibliography-citations-102-building-custom-styles.aspx ). This is not an all-inclusive list of programs and MSRJ does not endorse any reference or citation product;these are only listed as helpful suggestions for authors.

Journal Articles:

1.      Author(s). Title of journal article. Journal Name . Month Year; Volume(Issue): Inclusive page numbers. http://dx.doi.org/XXX.XXX.

2.      Takagi J, Petre BM, Walz T, Springer TA. Global conformational rearrangements in integrin extracellular domains in outside-in and inside-out signaling. Cell. Sep 2002;110(5):599-611. http://dx.doi.org/00.000/????.2002.???.

3.      Weinreb PH, Li S, Gao SX, et al. Dynamic Structural Changes Are Observed Upon Collagen and Metal Ion Binding to the Integrin alpha1 I Domain. J Biol. Chem. 2012;E Pub Ahead of Print. http://dx.doi.org/00.000/????.2002.???.

4.      Craig DH, Gayer CP, Schaubert KL, et al. Increased extracellular pressure enhances cancer cell integrin-binding affinity through phosphorylation of beta(1)-integrin at threonine 788/789. American Journal of Physiology-Cell Physiology. Jan 2009;296(1):C193-C204. http://dx.doi.org/00.000/????.2002.???.

Complete Book:

Author(s). Book Title . Edition. Location published: Publisher; Year published.

5.      Brown JM, Lee JK, Wilson BJ, Martin AM. The Unification of Thought . Detroit: Blithe Books; 2010.

Book Section/Chapter:

Author(s). Chapter title. Book Title . Edition. Location published: Publisher; Year published:Inclusive pages.

6.      Wilson JL, Martin HA, Campbell JT. The Early Years. The War . 3 ed. New York, NY: Blithe Books; 1998:200-263.

Abstracts (citing information only from abstract of article):

Author(s), Name of article [abstract]. Journal name . Year;Volume(Issue):Inclusive pages.

7.         Benedict NJ. Sitaxsentan in the management of pulmonary arterial hypertension [abstract]. Am J Health Syst Pharm . 2007;64(4):363-368.

    Blog Posts Author(s). Post Title. Blog Title. Date of Publication; Available from: url. Accessed Date Month, Year.   8. Coyne J. Are meta analyses conducted by professional organizations more trustworthy? PLoS Blogs. Apr 15, 2014. Available from: http://blogs.plos.org/mindthebrain/2014/04/15/meta-analyses-conducted-professional-organizations-trustworthy/2014. Accessed 21 Apr, 2014.  

Websites: Include as many elements as possible (there may not always be an author). Author(s). Website page title. Website Title. Date Month, Year created (or last updated); Available from: url. Accessed Date Month, Year.

8.       Evidence Based Medicine Guide. Mar 18, 2014; Available from: http://libguides.lib.msu.edu/ebmguide. Accessed April 21, 2014.

9. KCP. Become A Reviewer. Medical Student Research Journal. December 13, 2013; Available from: http://msrj.chm.msu.edu/become-a-reviewer/. Accessed April 21, 2014.  

Commercial Software: (Name and location of manufacturer to be included in manuscript)

MATLAB (The MathWorks, Natick, MA).

Unpublished Data / Personal Communication

Personal communications should be cited, however, they should not include a citation number. It should appear in the text without placement in the references section. The date of the communication should be given, as well as mentioning whether the communication was written or oral. Letters of consent from the quoted person would be appreciated.

Place personal communication citation in the text with no citation number, e.g., “In a conversation with A.B. Smith, MD (March 2003)….” Or “According to a letter from A.B. Smith, MD (March 2003)….” Or “According to the manufacturer (A.B. Smith, PhD, oral communication, March 2003), the drug was approved in the US in March 2003.”

Scientific Meeting Abstract/Poster/Presentation

1.      Author(s). Title of Abstract/Poster/Presentation. Conference Name . Date of Meeting. City, State.

2.      Takagi J, Petre BM, Walz T, Springer TA. Global conformational rearrangements in integrin extracellular domains in outside-in and inside-out signaling. American College of Physicians Annual Scientific Meeting. Sep 12, 2002. San Jose, CA.

1. Author(s). Title of Article. Newspaper. Month Date, Year; inclusive page numbers.

2. Steinmetz G. Kafka is a symbol of Prague today; also, he’s a T-shirt. The Wall Street Journal . October 10, 1996:A1, A6.

  Twitter Post Author or Username on Twitter. Full Tweet. URL of the post (expand and click details). Posted Month Date, Year.   @MSRJCHM. Update: the next MSRJ issue will be published this week. Final polishing touches. Stay tuned for more info!. https://twitter.com/MSRJCHM/status/458277151674863618. Posted April 21, 2014.  

Images 1. Author. Title of Image. Month Date, Year Published/Created; Available from: url. Accessed Month Date, Year]. License.   2. Euchiasmus. Capsule Endoscope. 2006; Available from: http://en.wikipedia.org/wiki/File:CapsuleEndoscope.jpg. Accessed March 25, 2014. Licensed under CC BY 2.0.   Note, images must have specific Creative Commons licenses that allow for publishing with attribution. (CC BY, CC BY-SA, CC BY-ND, CCBY-NC, CC BY-NC-SA, CC BY-NC-ND). However, depending on the license, edits/tweaks/remixes must adhere to the specific license. If an image is published in another article or journal, or other publication, specific permissions must be requested from the author and publisher and copies of permissions must be submitted to MSRJ at the time of manuscript submission; this is the responsibility of the authors.

 Please refer back to the General Guidelines for more information.

Any questions regarding citations and references are welcome. Questions can be directed to Contact-Us .

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Authors grant unrestricted copyright license to MSRJ while retaining full copyright to their works. This means authors may distribute their work at their discretion, but may not alter the final product as published by MSRJ. Permissions for reproduction of final published article are granted by MSRJ, while pre-publication works are distributable at authors’ discretion.

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Daisies

Imagine you are writing a paper on a cutting-edge topic. A friend in the field passes along a manuscript on which she is working that is relevant to your work. Your advisor, on reading your draft, hands you his own manuscript, which takes a different approach to the material. He informs you that yesterday he submitted this very manuscript to a journal for publication. Then, on your favorite journal’s website, you stumble across a bunch of articles that will be published in a future issue but have yet to appear in print, all of which you would like to cite in your article. None of these sources have been published in physical books or journals, complete with page numbers, at least not yet; how do you create references for them?

Manuscript in Preparation A manuscript for an article that is not yet finished, or that is in preparation, can be cited and referenced using the year the draft of the manuscript you read was written.

Manuscript Submitted for Publication If the manuscript has been submitted for publication, again use the year the manuscript was written (not the year it was submitted) as your date. Also, do not provide the name of the journal or publisher to which the manuscript was submitted. If the manuscript is rejected on first submission, the author is free to submit the article elsewhere, where it could be accepted. If this happens while your own article is in preparation and if your reference names the first journal or publisher to which the material was submitted, your reference is not only out of date but misleading.

As soon as that article is accepted for publication, the status changes to in press and you can include the name of the journal in the reference.

Advance Online Publication Now, onward into the brave new world of articles being available before they are available—in specific issues of print or online-only journals, that is. Definitions of advance online publication vary among journal publishers. Sometimes articles appearing in advance online publication databases have been edited, sometimes they have not. They may or may not have a DOI assigned. For many publishers, these articles are the version of record and thus are, technically, published, belying the title of this post.

Yet the question remains: How does one create references for advance online publication articles? Provide the author(s), year of posting, title of the article, name of the journal, the notation Advance online publication, and the DOI or the URL of the journal’s home page.

As your article is heading toward submission and publication, keep following up on your references that are moving through their own publication processes, and update them as you are able. If possible, refer to the final versions of your sources.

Have other questions about preprint publication sources? Comment here or e-mail [email protected] !

Technorati Tags : advance online publication , in-press articles , manuscript in preparation , manuscript submitted for publication , references

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'Eight reasons I rejected your article'

A journal editor reveals the top reasons so many manuscripts don’t make it to the peer review process, by peter thrower, phd     posted on 12 september 2012.

Peter Thrower, PhD

As Editor-in-Chief of Carbon , the international journal of the American Carbon Society, Dr. Peter Thrower experiences this situation first-hand. His advice to authors: "By avoiding these pitfalls, you will save reviewers, editors and staff time and frustration, and ensure that your work is judged by its scientific merit, not mistakes."

1. It fails the technical screening

Before they even go to the editor-in-chief, articles are checked for technical elements. The main reasons they are rejected are:

Peter Thrower, PhD, is Editor-in-Chief of Carbon, the international journal of the American Carbon Society, and Professor Emeritus of Material Sciences and Engineering at Penn State University.

2.  It does not fall within the Aims and Scope

3.  It's incomplete

4.  The procedures and/or analysis of the data is seen to be defective

5.  The conclusions cannot be justified on the basis of the rest of the paper

6.  It's simply a small extension of a different paper, often from the same authors

7.  It's incomprehensible

8.  It's boring

For more advice, check out the step-by-step guide How to Publish in an Elsevier Journal or Publishing Campus .

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reference accepted paper not yet published

References Page Formatting

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This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

This resource covers American Sociological Association (ASA) style and includes information about manuscript formatting, in-text citations, formatting the references page, and accepted manuscript writing style. The bibliographical format described here is taken from the American Sociological Association (ASA) Style Guide , 5 th edition.

References follow the text in a section headed REFERENCES (use first-level head format identified earlier).

All references should be double-spaced and use a hanging indent.

Use title case for all titles (capitalize all words except prepositions such as  of, between, through ), articles (such as  a, the , and  an ), and conjunctions (such as  but, and, or ; however, capitalize them if they begin the title or the subtitle).

Capitalize only the first word in hyphenated compound words, unless the second word is a proper noun or adjective (for example, don’t capitalize it in  The Issue of Self-preservation for Women , but do capitalize it in  Terrorist Rhetoric:   The Anti-American Sentiment ).

All references should be in alphabetical order by first authors’ last names.

Include first names for all authors, rather than initials, but use first-name and middle-name initials if an author used initials in the original publication.

List all authors. It is not acceptable to use  et al . in the References section unless the work was authored by a committee.

For repeated authors or editors, include the full name in all references (note: this is a change from the third edition of the  ASA Style Guide ). Arrange references for the same author in chronological order, beginning with the oldest.

Baltzell, E. Digby. 1958.  Philadelphia Gentlemen . Glencoe, IL: Free Press.

Baltzell, E. Digby. 1964.  The Protestant Establishment . New York: Random House.

Baltzell, E. Digby. 1976. “The Protestant Establishment Revisited.”  American Scholar  45:499-519.

When an author appears in both single-authored references and as the first author in a multiple-authored reference, place all of the single-authored references first, even though they may not be in the proper chronological order.

Hoge, Dean R. 1979. "A Test of Theories of Denominational Growth and Decline." Pp. 179-197 in  Understanding Church Growth and Decline 1950-1978 , edited by D. R. Hoge and D. A. Roozen. New York and Philadelphia: Pilgrim Press.

Hoge, Dean R., Benton Johnson, and Donald A. Luidens. 1994.  Vanishing Boundaries: The Religion of Mainline Baby Boomers . Louisville, KY: Westminster John Knox Press.

When the same first author appears in multiple references, arrange them alphabetically by the last name of the second author.

Alba, Richard, and Philip Kasinitz. 2006. “Sophisticated Television, Sophisticated Stereotypes.”  Contexts  5(4):74-77.

Alba, Richard, John R. Logan, and Brian J. Stults. 2000. “The Changing Neighborhood Contexts of the Immigrant Metropolis.”  Social Forces  79(2):587-621.

When including more than one work by the same author(s) from the same year, add letters to the year (2010a, 2010b, 2010c) and then list the references for that author and year alphabetically by title.

Fyfe, James J. 1982a. “Blind Justice: Police Shootings in Memphis.”  The Journal of Criminal Law and Criminology  73(2):707-22.

Fyfe, James J. 1982b. “Race and Extreme Police-Citizen Violence.” Pp. 173-94 in  Readings on Police Use of Deadly Force , edited by J. J. Fyfe. New York: Police Foundation.

Reference Examples

Book with One Author

Author's full name, inverted so that last name appears first. Year.  Book Title in Title Caps and Italicized . Publishing City: Publisher.

Note that the two-letter state abbreviation should be given only if needed to identify the city. For a publisher located in New York City, Chicago, Los Angeles, or Boston, for example, it would not be necessary to include the state abbreviation.

Note that the word "volume" is capitalized and abbreviated but not italicized.

Gurr, Ted Robert, ed. 1989.  Violence in America . Vol. 1,  The History of Crime . Newbury Park, CA: Sage.

Mason, Karen. 1974.  Women's Labor Force Participation . Research Triangle Park, NC: National Institutes of Health.

Book with Two or More Authors

Same as with one author, but do not invert authors’ names after the first author. Separate authors’ names with a comma, and include the word  and  before the final author.

Note that the word “edition” is abbreviated, and not italicized or capitalized.

Corbin, Juliet, and Anselm Strauss. 2008.  Basics of Qualitative Research.  3 rd  ed. Thousand Oaks, CA: Sage.

Edited Volume (when citing the entire volume)

Same as book reference but add "eds." to denote book editor'(s') name(s).

Hagan, John, and Ruth D. Peterson, eds. 1995.  Crime and Inequality . Stanford, CA: Stanford University Press.

Chapter in an Edited Volume

Put chapter title in quotes.

Use Pp. and page numbers to designate where the chapter is found in the volume.

Italicize the book title, then give the book editor’(s’) name(s).

Do not invert editor'(s)' name(s).

Use initials instead of first and middle names for editor(s).

Include location of publisher by state or province postal code

Clausen, John. 1972. "The Life Course of Individuals." Pp. 457-514 in  Aging and Society.  Vol. 3,  A Sociology of Stratification , edited by M.W. Riley, M. Johnson, and A. Foner. New York: Russell Sage.

Scholarly Journal Article

Author's full name, inverted so that last name appears first. Year. “Article Title in Title Caps and in Quotes.”  Journal Title in Title Caps and Italicized  Volume Number(Issue Number):page numbers of article. 

Note that there is no space after the colon preceding page numbers.

For multiple authors, invert last name of first author only.

Separate with commas, unless there are only two authors.

Use  and  between last two authors.

Conger, Rand. 1997. "The Effects of Positive Feedback on Direction and Amount of Verbalization in a Social Setting."  American Journal of Sociology  79:1179-259.

Coe, Deborah L., and James D. Davidson. 2011. “The Origins of Legacy Admissions: A Sociological Explanation.”  Review of Religious Research  52(3):233-47.

Magazine or Newspaper Article

Ziff, Larzer. 1995. "The Other Lost Generation,"  Saturday Review , February 20, pp. 15-18.

Newspaper Article (author unknown)

Lafayette Journal & Courier . 1998. Newspaper editorial. December 12, p. A-6.

Public Documents

Because the nature of public documents is so varied, the form of entry for documentation cannot be standardized. The essential rule is to provide sufficient information so that the reader can locate the reference easily.

Reports, Constitutions, Laws, and Ordinances

New York State Department of Labor. 1997.  Annual Labor Area Report: New York City, Fiscal Year 1996  (BLMI Report, No. 28). Albany: New York State Department of Labor.

Ohio Revised Code Annotated, Section 3566 (West 2000).

Telecommunications Act of 1996 , Public Law 104-014,  110 U.S. Statutes at Large 56 (1996).

U.S. Bureau of the Census. 1990.  Characteristics of Population . Vol. 1. Washington, DC: U.S. Government Printing Office.

U.S. Constitution, Article 1, Section 4.

Legislation Examples

Court cases and legislative acts follow a format stipulated by legal publishers.

The act or case is listed first, followed by volume number, abbreviated title, and the date of the work in which the act or case is found.

The volume number is given in Arabic numerals, and the date is parenthesized.

Court cases are italicized, but acts are not.

Case names, including v., are italicized.

Brown v. Board of Education , 347 U.S. 483 (1954).

If retrieved from an online database, such as LexisNexis or HeinOnline, provide access information.

Ohio v. Vincer  (Ohio App. Lexis 4356 [1999]).

U.S. Congress. House of Representatives.  Fair Minimum Wage Act of 2007.  H.R. 2. 110 th Congress, 1 st  Session, 2007. Retrieved July 11, 2010  (http://thomas.loc.gov).

Unpublished Materials

Name of author. Year. Title of Presentation. Location where the article was presented or is available or has been accepted for publication but has not yet been published.

Conger, Rand D. Forthcoming. “The Effects of Positive Feedback on Direction and Amount of Verbalization in a Social Setting.”  Sociological Perspectives .

Smith, Tom. 2003. “General Social Survey.” Paper presented at the Annual Meeting of the American Sociological Association, August 16, Atlanta, GA.

Dissertation or Thesis

King, Andrew J. 1976. “Law and Land Use in Chicago: A Pre-history of Modern Zoning.” PhD dissertation, Department of Sociology, University of Wisconsin, Madison.

Archival Sources

Meany Archives, LRF, Box 6, March 18, 1970. File 20. Memo, conference with Gloster Current, Director of Organization, National Association for the Advancement of Colored People.

Electronic Sources

The fifth edition of the  ASA Style Guide  includes an expanded fifth chapter detailing how to reference electronic sources. This section of the resource will provide examples of some of the more common electronic sources form. 

PowerPoint  Presentations

Conard-Salvo, Tammy, Caitlan Spronk, and Joshua M. Paiz. 2014.  "Soaring into the Future: The Purdue OWL and  Supporting the Next Generation of Writers." Presented  at the 2014 ECWCA Conference, March 28, Miami, Ohio.  Retrieved November 21, 2014 (http://docs.lib.purdue.edu/cgi/viewcontent.cgi? article=1003&context=writinglabpres).

Social Media Sources

References to social media sources should not appear in the references page. Rather, it should be footnoted in the body text where referenced. this footnote should include the page's title and URL.

Purdue University. 2012. "Purdue University's Foundations of  Excellence Final Report: A Roadmap for Excellent  Beginnings." Retrieved Nov. 21, 2014 (http://docs.lib.purdue.edu/provost_pubs/1/).

Print Edition of a Book Accessed through an Online Library

Daniels, John. 2010.  Apathetic College Students in America . Middletown, IL: University of Middletown Press. Retrieved April 6, 2011 (http://site.ebrary.com/lib/collegestudies/docDetail.action?docID=1010101010).

e-Journal Articles with DOI

Phillips, Reginald M., and S. H. Bonsteel. 2010. "The Faculty and Information Specialist Partnership Stimulating Student Interest and Experiential Learning."  Nurse Educator, 35(3), 136-138. doi: 10.1097/NNE.0b013e3181d95090.  

Note: when a DOI is included, it should be cut and pasted from the article.

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How to List Publications on a Resume or CV [Guidelines & Tips]

How to List Publications on a Resume or CV [Guidelines & Tips]

Your publications show your mettle, but how do you show them to the powers that be? Use this guide to see how to list publications on a resume, plus CV publications and research.

Tom Gerencer, CPRW

As seen in:

Should I include publications on my resume? Of course, you should! Especially if they’re required. Or if you know they’ll impress the hiring team.

But are you aware that the way in which you list those publications matters just as much as the publications themselves? Luckily, our article can give you chapter and verse on resume & CV publication rules.

This guide will show you:

Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here .

sample resume templates

Sample resume made with our builder— See more resume examples here .

How to List Publications on a Resume

“This applicant is solid.”

To make the hiring team see that.

Knowing how to put publications on a resume can help.

Use these quick resume publication format tips:

Publications on a Resume

Need help? See this example:

Publications on Resume Example

Let’s say you’re applying for a web design job that needs skills in information architecture , JavaScript , and SEO .

Publications & Appearances

That’s how to cite a publication in a resume.

Publications on resume example

You don’t need all your publications in a resume. Just add the most-fitting few.

Only got a couple publications? Put them in an “additional activities” resume section.

Pro Tip: If the publication title doesn’t show your key skills , use the topic. Example: They want SEO skills and you say, “Article about SEO Best Practices, TechCrunch.”

You need to know how to list publications on a resume. But what about education? Achievements? See our guides:

How to Put Publications on a CV

What about academic CV publications?

Publish or perish, right?

In a CV, publications are all-important.

Follow these CV publications format tips:

How to List Publications on a CV

Need an example of how to cite publications in CVs? Here you go:

CV Publications Example

Publications

  

The MLA format goes like this:

[LAST NAME], [FIRST INITIAL]. “[ARTICLE TITLE].” [JOURNAL NAME] [VOLUME NUMBER].[ISSUE NUMBER] ([YEAR]): [PAGES]

If you’re in the psychology field, use APA style instead:

APA format goes like this:

[LAST NAME], [FIRST INITIAL]. [ARTICLE TITLE]. [JOURNAL NAME] [VOLUME NUMBER] ([ISSUE NUMBER]) [PAGES]. [YEAR]

If your article has been submitted but not accepted yet, add, “Manuscript submitted for publication.” Then cut the journal name.

Pro Tip: Article accepted but not published? Just add “(In press)” after the author names. Then leave off the issue number.

Are you writing an academic resume or CV? See our guide: Academic CV: Example, Template & Writing Guide

And to see what the difference in meaning between a resume and a CV is, see this guide: The Difference Between a CV & Resume Explained

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a  professional resume template here for free .

Create the perfect resume

When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.

How to Put Research on Your Resume

What about research in resumes?

That helps, especially if research is a key job duty.

Here’s how to add it:

How to List Research on Resumes

Add research to your resume after your experience and education sections. If you have a lot of it and it’s relevant to the job, put it in a special section called “research.” List each research project in a different bullet point.

Add numbers to your bullet points that show achievement , not just activity.

If you’ve only got a little experience, add it to an “additional activities” section.

Pro Tip: If you’re experienced, only list major research positions like full-time researcher or research assistant. With less experience, list everything.

What else should you include in a resume besides your publications? See our guide: What to Put on a Resume (20+ Good Things You Should Include to Win)

Key Takeaway

Everything you need to know about publications on a resume

Summary: How to list publications on a resume:

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here.  Here's what it may look like:

matching set of resume and cover letter

See more cover letter templates and start writing.

Still have questions about how to put publications on a resume? Got a slightly different question about CV publications? Give us a shout in the comments. We’d love to talk about it!

Tom Gerencer, CPRW

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IMAGES

  1. (DOC) Please request reprints and cite the original paper! This text ist published in the

    reference accepted paper not yet published

  2. #36: 5 tips to get a paper accepted this year

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  3. How to Create and Publish Research or Thesis Paper

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  4. Accepted Paper Document. Cartoon Vector Illustration Stock Vector

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  5. I need help with this paper. Please include any references used. DO N…

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  6. Your Research Paper Will Be Accepted II Follow Simple Steps II Research Paper Rejection Reasons

    reference accepted paper not yet published

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COMMENTS

  1. How to Cite an Unpublished Paper or Manuscript in APA Referencing

    If a paper has been accepted for publication, use the following format: Author Surname, Initial (s). (in press). Title. Periodical or Journal Title. As you can see, we now include both: The phrase "in press" to show that the paper has been accepted by the journal and is now awaiting publication.

  2. How do I cite an article that has not yet been published or an advanced

    "Do not list the name of the journal to which the work was submitted. Once the manuscript has been accepted for publication, cite it as an in-press article" (APA, 2020, p. 337). "A manuscript submitted for publication is not available to the public. If the manuscript is available online, treat it as informally published" (APA, 2020, p. 337).

  3. citations

    Of course citing preprints can make life more difficult for the referee, but there's no issue with accepted papers. They are considered just as reliable as published papers, since they've already gone through the refereeing process. If you rely on a paper that is not yet publicly available, then you should provide a copy for the referee.

  4. Can I cite a paper that has been accepted but not yet published?

    Answer: You can cite any paper that you want: a published paper, a pre-print, a submitted paper, or a paper that has been accepted but not yet published. Some journals may not encourage citation of pre-prints, but there is no such issue with papers that have been accepted for publication.

  5. How do I cite unpublished research in APA?

    You will cite unpublished work the same as you would published work, with the author's last name and the year the work is in progress or was completed. Keep in mind that authors are protected by copyright law against unauthorized use of their unpublished research.

  6. How to reference a paper which has been accepted but not published yet

    Originally Answered: If a candidate's paper has been accepted but has not yet been published, would it be equally effective in acceptance of his (/her) graduate application? Yes. We only care about acceptance, not whether some 15th-century invention has finished stamping it on paper.

  7. How to Cite an Unpublished Paper or Manuscript in APA Referencing

    In APA referencing, you can cite an unpublished work in the same way as you would a published one. This means giving an author's name and a date in brackets. The only difference is that you give a year of production (i.e. when the paper was written) rather than a year of publication: Few fully understand the publication process (Clarke, 2020).

  8. How to cite my own submitted but not yet published work?

    Works in submission are not available to the public. Whether of not Part A is widely accepted you can site it as a work in submission, the answer to the second concern is: you can also cite it as an unpublished work. For proper format check with the manual of style for your discipline.

  9. As author, how can I cite my accepted but not yet published article (in

    While we usually try to publish accepted articles in the current or upcoming issue, we cannot provide you with the exact bibliographic information (volume, issue, article number) at the time of acceptance, but the correct way to cite a forthcoming article is to use its DOI (Digital Object Identifier).

  10. Unpublished or informally published work

    How to reference an unpublished or informally published work Unpublished or informally published work As with all referencing in academic writing, referencing is a matter of establishing the authority of the source or information you are relying upon as evidence to support the claims you make in your writing.

  11. Which publication type for forthcoming papers in BibTeX?

    A forthcoming article won't have a page range yet, and when the article is published you will have to add the page range anyway. In the econ bibliography style, (and in fact most bibliography styles for article) the page range appears last in the entry, so it will be formatted as you wish.

  12. How to Cite an Article Not Yet Published

    Step 1 Write the author's name. Type the last name first and then put the first and middle initials. For example, write Smith, J. M. for the author name. For more than one author, write all of the names of the authors. Step 2 Include the year the unpublished work was written followed by a period.

  13. How do you write the reference of an article submitted in a journal

    If it is your own paper, citing it as "in review" or "submitted" is generally not acceptable, since there is no guarantee that it will be accepted, or that it will be published in a specific journal.

  14. Research Guides: AMA Style Citation Examples: Unpublished

    References; In-text; Ask a Librarian; ... More examples for material accepted for publication but not yet published, material submitted for publication but not yet accepted, or personal communications (conversations, letters) are available on pages 92-93 of the AMA Manual of Style, 11th edition.

  15. Reference List

    References should be provided on a separate page at the end of your paper, with the title "References" at the top of the page. They should be listed and numbered in order of citation, not alphabetically. The numbers should be flush against the left margin, and separated from the body of the reference. Some general notes on the format of ...

  16. Guidelines

    References to papers accepted but not yet published should be designated as "in press" or "forthcoming"; authors should obtain written permission to cite such papers as well as verification that they have been accepted for publication. Authors should verify references against the original documents.

  17. APA Style 6th Edition Blog: Almost Published

    If the manuscript is rejected on first submission, the author is free to submit the article elsewhere, where it could be accepted. If this happens while your own article is in preparation and if your reference names the first journal or publisher to which the material was submitted, your reference is not only out of date but misleading.

  18. Eight reasons I rejected your article

    The figures are not complete or are not clear enough to read. The article does not conform to the Guide for Authors for the journal it is submitted to. References are incomplete or very old. 2. It does not fall within the Aims and Scope. For the journal Carbon, the material studied may contain carbon, but is not carbon.

  19. How should references be formatted? Which journal style should I choose

    Do not add unpublished materials (oral, written, or email-based personal communications or papers not yet accepted for publication). If references are added or removed during peer review, they will be automatically renumbered during typesetting. Authors should not manually renumber or fix citations after acceptance.

  20. References Page Formatting

    Use Pp. and page numbers to designate where the chapter is found in the volume. Italicize the book title, then give the book editor' (s') name (s). Do not invert editor' (s)' name (s). Use initials instead of first and middle names for editor (s). Include location of publisher by state or province postal code.

  21. How to List Publications on a Resume or CV [Guidelines & Tips]

    Publications on a Resume. Put them in a separate resume section called "Publications.". Add your publications section below your education. Include each publication in a new bullet point. List the year and title. Add the name of the magazine, website, or journal. Stick with publications that show required skills.

  22. APA Referencing

    Reference List: Published Conference Papers. Rather than citing the entire proceedings, you'll often want to cite a single presentation you've seen or read. For a published paper, the reference list entry should include: Author Name, Initial. (Year). Paper title. In: Editor Name (ed.). Title of Conference, Location, Date (page range).