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Project Management Assignment 02

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Abdul Hannan

Software industry has been rapidly growing from the last couple of decades. Due to this growth and advancement many issues are going to be occurred. There are number of factors that affect the whole software development process. This research has focused on the most important risk factors that affect the overall software project and risk mitigation reviewed from the literature and my own experience. The main aim of this research is to collect the most important risk factors and risk mitigation for the development of intelligent network using an Artificial Intelligence technique known as Rule Based System. This is helpful for the project managers to make decisions. For the accomplishment of this task Firstly an exploratory survey has been conducted to prioritize the twenty requirements and fifty software risk mitigation factors. A sample of 200 respondents is selected out of which 100 are the university students and 100 are the IT professionals of a well reputed software house. Secondly a Rule Based technique is used to generate the risk mitigation intelligent network. Rules have been stored in the form of risk mitigation in relationship with risk factors. The system follows five steps of execution. First of all risk factors has been prioritized based upon the associations of risk factors and risk mitigation. Secondly, it creates new relationships between them. Thirdly, enter these relationships asrules into the Knowledge Base or Rule Base. At the fourth stage, an RBS engine executes these rules and finally an intelligent risk mitigation network is generated.

project management assignment example pdf

Suparerk Janprasart

This manual includes nine key areas of IWRM for Lao PDR which are 1. IWRM Framework 2. Integrated River Basin Management and River Basin Management Planning 3. River Basin Knowledge Development 4. Supporting IWRM and Community Engagement Pilot Project 5. Flood Risks and Disaster Management 6. Project Cycle Management 7. Groundwater Management 8. Collaborative Modelling, and 9. Water Quality Management

muhammad asif

MUHAMMAD ASIF

International Journal of Innovation Engineering and Science Research

Software projects' past goes back to four or more decades. We encounter the first software project risk management paper in 1991[1] and the study [2] reports that in 1995 US spent $250 billion to software projects and these projects had estimated $59 billion in cost overruns and another $81 billion had spent on canceled software projects.Although failures are tremendous, we have observed the project risks and critical success factors are given like shopping lists and so the remedies of risk factors. Very few studies exist for searching the relationships of these risk factors and the relationship between remedies and risk factors. We are trying to construct a simple model of risks and remedies borrowing concepts from systems and control theory.

Maryati Mohd Yusof

Risk has been identified as one of the important factors that influences the success of Information Systems projects. Poor risk management could pose a threat to project performance and outcome. Many risk management models and standards have been developed to assist project managers and teams to overcome or minimize the impact of project risk. Despite continuous attention and emphasis on the positive contributions of risk management to a project, risk management practices are relatively lacking and it have not been practiced in its entirety. Hence, this study intended to identify the level of risk management practice and its influencing factors in IS projects. A case study was carried out by adopting the risk management maturity model to evaluate the level of risk management practices in IS projects. Factors that influence risk management practices in IS projects were identified and validated by experts. The findings can be used as a guideline for improving and enhancing implementation of risk management in project development. ABSTRAK Risiko telah dikenalpasti sebagai satu daripada faktor penting yang memberi kesan kepada kejayaan projek sistem maklumat. Pengurusan risiko yang lemah boleh mengancam kualiti sistem yang dibangunkan dan meningkatkan kos projek yang menyebabkan kegagalan mencapai objektif projek. Pelbagai piawaian pengurusan risiko telah dibangunkan untuk membantu mengatasi dan mengurangkan impak risiko kepada projek. Meskipun perhatian dan penekanan yang berterusan diberi terhadap sumbangan positif pengurusan risiko dalam sesebuah projek, amalan pengurusan risiko masih rendah dan tidak dilaksanakan dengan sepenuhnya. Satu kajian kes dilaksanakan dengan mengadaptasi model kematangan pengurusan risiko untuk menilai tahap amalan pengurusan risiko dalam projek sistem maklumat. Faktor amalan pengurusan risiko projek sistem maklumat dikenalpasti dan dinilai oleh pakar. Penemuan ini boleh digunakan sebagai panduan untuk menambahbaik dan meningkatkan pelaksanaan pengurusan risiko dalam pembangunan projek. Kata kunci: Projek sistem maklumat; pengurusan risiko; amalan pengurusan risiko; pemandu pengurusan risiko, adaptasi pengurusan risiko

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ASSIGNMENT GUIDE PROJECT MANAGEMENT UPDATED: 2020 Project Management Assignment Guide 1|P a g e TABLE OF CONTENTS Assignments ............................................................................................................................................ 3 Assignments ........................................................................................................................................ 3 Submission of Assignments................................................................................................................. 3 Submission Methods ........................................................................................................................... 3 Assignment Results ............................................................................................................................. 3 Achieved / Not Yet Achieved Result.................................................................................................... 4 How to Resubmit a Not Yet Achieved Assignment ............................................................................. 4 General Queries and Result Queries ................................................................................................... 4 Academic Queries................................................................................................................................ 4 GLOSSARY OF TERMS .............................................................................................................................. 5 Assignment SC-BMG-MOD1: Introduction to Management................................................................... 6 Assignment SC-PMG-MOD2: Introduction to Project Management ...................................................... 8 Assignment SC-PMG-MOD3: Project Initiation and Planning ............................................................... 12 Assignment SC-PMG-MOD4: Project Implementation and Closure...................................................... 17 Project Management Assignment Guide 2|P a g e ASSIGNMENTS Assignments form an important part of the learning in this course. As you do the assignments please make sure you actively engage with the learning material as well. ASSIGNMENTS There are no written examinations for this short course. You are required to complete and submit one compulsory assignment for each module. There are four compulsory assignments for the Project Management course. The assignments in this course consist of a variety of multiple-choice questions, true/false questions, short answer and long answer questions. Write the assignment answers using your own paper or type the assignment. Attach the Assignment Cover Page (available online on iCan) to your answers before submitting. Only submit ONE assignment at a time. SUBMISSION OF ASSIGNMENTS Please submit your assignment as per the Course Schedule included in the Course Guide. You will also receive a deadline notification that stipulates when your next assignment is due. More information about the steps to submit an assignment can be found in the Student Handbook (available online on iCan). Before submitting any one of your assignments, keep the following in mind: • Remember to insert your student number and the correct module number on the Assignment Cover Page. • Remember to attach the Assignment Cover Page to your assignment answers before submitting to iQ Academy. • Always keep a copy of your assignment answers in case your assignment does not reach iQ Academy. SUBMISSION METHODS Please submit your assignment using ONE of the following methods: Upload your 1. Go to https://ican.iqacademy.ac.za and login assignment to 2. Go to My Assignments iCan 3. Select your Module 4. Upload Your Assignment Email Email your assignment to [email protected] Remember to put your student number and module number in the email subject Fax line. Fax your assignment to 086 433 0967 ASSIGNMENT RESULTS You will receive a notification once your assignment has been captured on our system. Please allow up to 14 days for the assignment to be marked. Once an assignment has been marked, you will receive a notification with the result. You will also be able to see the result on iCan or using USSD. Project Management Assignment Guide 3|P a g e ACHIEVED / NOT YET ACHIEVED RESULT To achieve each assignment, you have to obtain a mark of at least 80% for each compulsory assignment. Students who do not yet achieve this mark will be required to study their module again, do corrections and resubmit the assignment for marking. See the next paragraph for how to resubmit a Not Yet Achieved assignment. HOW TO RESUBMIT A NOT YET ACHIEVED ASSIGNMENT Those students who have a Not Yet Achieved result for an assignment are given an opportunity to do corrections. It is important to read the comments made by the marker and to also make a list of all the questions you need to redo. Study the material again. Remember that you have access to tutors who can assist with your understanding of the question(s). When you are happy with your revised answers, the assignment must be resubmitted for marking using the same method as above, but clearly labelled as “Corrections” or “Resubmission” on the Assignment Cover Page. GENERAL QUERIES AND RESULT QUERIES For enquiries regarding account information, contact information changes or about your assignment results, direct your enquiry via one of the following channels: Phone 086 111 5054 Email [email protected] (Note: Always include your Student Number in the email subject header) Fax 086 624 9795 iCan Login to iCan at https://ican.iqacademy.ac.za and message your tutor ACADEMIC QUERIES For enquiries regarding help needed to complete your assignments, assignment corrections, course administration, or understanding the learning materials, contact your tutor via one of the following channels: Email [email protected] iCan (Note: Always include your Student Number in the email subject header) Login to iCan at https://ican.iqacademy.ac.za and message your tutor Project Management Assignment Guide 4|P a g e GLOSSARY OF TERMS The table below contains examples of actions verbs (instructions) with their meanings. You will find these action verbs throughout your assignments. Instructions Meaning (Action Verb) Name Compile a list of names or items of information relating to a specific category. No discussion or explanation is required. Explain Provide a fairly detailed answer. Write as if you were explaining the matter to a reader who is unfamiliar with the subject. Concrete examples are useful in this case. Indicate Provide proof or evidence in support of a statement or viewpoint. Characterise Describe the most outstanding or salient feature/s of the matter. Compare Point out similarities and differences. Contrast Point out differences. Distinguish Point out characteristics that will enable the reader to understand the difference/s between two or more concepts. Define State concisely and precisely the meaning of a term. Discuss Consider the matter from various angles and supply supportive evidence for each point of view. Describe Conjure an image that will enable your reader to see whatever it is you are describing. A description requires a systematic, clear and logical explanation. Evaluate Assess the value on the basis of supplied or self-formulated criteria. This is not an easy task, since you must clearly stipulate the bases for your value judgement. An evaluation usually ends with a summary containing your conclusions. Classify Arrange information in categories. Sometimes the categories are supplied, sometimes you are required to supply them. Identify Recognise a phenomenon or concept and name the particular class to which it belongs. Project Management Assignment Guide 5|P a g e ASSIGNMENT SC-BMG-MOD1: INTRODUCTION TO MANAGEMENT ENSURE THAT YOU HAVE INSERTED YOUR STUDENT NUMBER, COURSE CODE AND MODULE NUMBER ON THE ASSIGNMENT COVER PAGE (AVAILABLE ON iCAN). Choose the correct answer and write down only the letter (A – E) next to the question number (1 – 5) in your answer page, for example 1.B. 1. The basic function(s) of management are (1) a. Planning b. Controlling c. Organising d. All of the above are correct e. None of the above are correct 2. The Strategic planning process consists of the following steps a. Mission, objectives, environmental scanning, strategy formulation, strategy implementation and evaluation b. Mission, objectives, vision, values c. Macro environmental scan, micro environmental scan, market environmental scan d. All of the above are correct e. None of the above are correct (1) 3. What factors need to be assessed in the external situation analysis? (1) a. Technology b. Supplier markets c. Labour markets d. All of the above are correct e. None of the above are correct 4. The enterprise structure is defined as: (1) a. A set of formal tasks assigned to individuals and departments b. Building that the employees work from c. Channels of distribution d. All of the above are correct e. None of the above are correct 5. One of the barriers of effective delegation of authority by the manager is: (1) a. Lack of knowledge or skills b. Lack of ability to direct c. Fear of team work d. All of the above are correct e. None of the above are correct Project Management Assignment Guide 6|P a g e The following statements below are either TRUE or FALSE; decide which of the following are True or False. Write down your answer in the answer page, for example 6. True. 6. Management involves creating an internal environment by identifying and using the various factors of operation. (True/False) (1) 7. Managers must discover how to master these basic functions of planning, organising, leading, and controlling. (True/False) (1) 8. Top level management mainly deals with non-management employees. (True/False) (1) 9. Planning is the second component of the management function. (True / False) (1) 10. The government can create barriers to entry in the market by new entrants. (True/False) (1) The following are long questions 11. According to your module textbook a good manager must display integrity, honest and trust. Exclude the above mention values. List any five (5) essential values that a manager with integrity must display. (5) 12. In your module there are different roles played by top management in an organisation. Explain any two (2) roles of top management in the firm. (2) 13. List the five (5) key variables in the market environment and explain each variable that impact on the organisation. (10) 14. List the five (5) steps in the strategic planning process. (5) 15. A well-designed control system will usually include feedback of control information to the individual or group performing the controlled activity. One characteristics of an effective control system is the coordination of control information with the business’ work flow. Provide two (2) reasons why managers need to coordinate the flow of control information through the business. (2) 16. Discuss the purpose of the management function called controlling. (2) 17. When managers allocate activities to subordinates it is called delegation. Name the four (4) stages in this delegation process. (4) Total marks: 40 Project Management Assignment Guide 7|P a g e ASSIGNMENT SC-PMG-MOD2: INTRODUCTION TO PROJECT MANAGEMENT ENSURE THAT YOU HAVE INSERTED YOUR STUDENT NUMBER, COURSE CODE AND MODULE NUMBER ON THE ASSIGNMENT COVER PAGE (AVAILABLE ON iCAN). The following are long questions 1. Define the term “project”. (1) 2. Define the term “project management”. (1) 3. The Module Textbook discusses characteristics which are common amongst projects. Required: With reference to these characteristics complete the following statements. Write only the number of the question followed by the word. Use the bold alphabets (b, p, o, etc) to guide your answers. For example, 3a. Benefit. a. Projects are done in order to provide specific desired b____________. (1) b. Many projects are done in order to solve a p________________. (1) c. Other projects are done to take advantage of an o_________________. (1) d. Projects are only undertaken o________________________. (1) e. Projects involve and affect many varied s_________________________. (1) f. Project work is c _______________________and varied. (1) g. Specific elements of project work need technical or professional e_________________. (1) h. Projects require m_______________ in order to obtain the required resources. (1) i. The end results of project work must meet the client’s q___________ s___________. (2) j. Project work must meet t________________ d_____________________. (2) k. Projects become more elaborately d_____________________ as they progress from initiation to closure. (1) Project Management Assignment Guide 8|P a g e 4. Obeng, Frigenti and Comninos (2002) classify projects into different types, with the view to guiding project managers through this process of information gathering and elaboration of the project definition. Required: Identify and explain with examples the four (4) project types. Using paragraphs and headings, identify each project type and then briefly explain each project type. Your explanation must also include an example. (12) 5. The PMBOK® distinguishes nine key knowledge areas that are required by those who wish to meet the expectations of the stakeholders of a project in the role of Project Manager. Required: List the nine (9) key knowledge areas that a Project Manager is required to have knowledge of in order to meet the expectations of the stakeholders. (9) 6. What does the acronym PRINCE2® stand for? (1) 7. Identify one user of PRINCE2® project software. (1) 8. List the five (5) important features of PRINCE2® project software. (5) 9. Name the three (3) constraints the Project Manager is constantly challenged with while trying to ensure the agreed scope of the project is completed successfully. (3) 10. If there is an imbalance because of cost and time, the Project Manager will be forced to take one of the following courses of action. Name the four (4) possible courses of action? (4) 11. Define the term “project sponsor”. (1) 12. The PMBOK ® definition includes additional roles of the Project Sponsor. Name these additional five (5) roles. (5) 13. The project lifecycle consists of the following phases: initiation phase, planning phase, execution phase and closing phase. In each phase there are certain actions/activities and processes that need to be completed. Listed below are nine (9) list of action items and process, fill these in the table below as per the project lifecycle phase: a) Assessment of potential risks, b) Scope Statement, Controlling, c) Pilot studies, d) Work breakdown structure (WBS), e) Client acceptance, Closeout report, f) Feasibility study, g) Corrective action, h) Monitoring, and i) Budget Estimation. Project Management Assignment Guide 9|P a g e Required: Copy this table into your answer page, then study the list of words above and write down the action(s) and process into the most appropriate phase listed in the table below. (11) Phases Action(s) and Process Activities and processes in the Initiation Phase Activities and processes in the Planning Phase Activities and processes in the Execution Phase Activities and processes in the Closing Phase Further Comments 14. The specific document that is presented to the Steering Committee once the feasibility study has been completed is known as the Scope Statement. What is the purpose of this Scope Statement? (1) 15. Provide seven (7) forms of information and project documents that the Project Manager should take into account when writing the Scope Statement? (7) 16. The Work Breakdown Structure (WBS) is a powerful planning tool. It breaks down the project work into units known as work packages, tasks or activities. Identify five (5) different ways the scope of work in a project can be broken down. (5) 17. In managing your project effectively, it is important to take charge of project documents. The Module Textbook outlines the requirements for project document systems which could be paper based or electronic or a combination of the two. Using paragraphs, describe each of the requirements for a project document. (21) 18. Read the following case study in order to complete the table below. The Project Manager requested you to set up a filing system so that the project documents can be safely stored and easily retrieved. You have only three folders available and they are labelled “Meetings”, “Planning”, and “Correspondence”. Required: Indicate the appropriate file type (i.e. meeting file, planning file or correspondence file) by placing a (X) after the project document name listed in the first column. (12) Copy this table into your answer page before indicating the appropriate file types. Project document to be secured and retrieved Meetings Planning Correspondence File File File Minutes of the monthly project review 9/05/2013 Job description for Quality Inspector 06/01/2013 Gantt chart sent to the Contractor on 11/05/2013 Change request approved 10/05/2013 Client brief 12/12/2012 Agenda for a planning meeting 11/01/2013 Quality non-conformance report 3/05/2013 Revised baseline 2 budget 10/05/2013 9 Disciplinary hearing Quality Inspector 14/05/2013 10 Flipchart from brainstorming meeting 08/01/2013 Project Management Assignment Guide 10 | P a g e An example: To complete the above table, put an X on the correct selection. Correspondence File Project document to be secured and retrieved Meetings File Planning File Minutes of the monthly project review X 19. Read the following case study in order to complete the agenda and minutes of the meeting below. You have been appointed as a Project Manager to manage a project in the local community. This is your first meeting with the community member and other stakeholders. The purpose of this meeting is to request their approval of the project. This project entails the planting, harvesting and selling of vegetables at the local market. Required: Prepare an agenda for this meeting using the agenda template below. The agenda items must provide opportunity for all issues surrounding the project to be discussed and actions agreed upon. (10) Agenda and minutes of a meeting Date Venue Time Purpose of the meeting Invited to attend Items to be discussed Action agreed Person/Date Signed 1 2 3 4 5 These minutes are a true reflection of the meeting held today Signed: Signed Signed Additional information 20. Although the Project Manager has singular responsibility for the project, the project teamwork approach is essential for a number or reasons. Give three (3) reasons why the project teamwork approach is essential to a project. (3) Total marks: 126 Project Management Assignment Guide 11 | P a g e ASSIGNMENT SC-PMG-MOD3: PROJECT INITIATION AND PLANNING ENSURE THAT YOU HAVE INSERTED YOUR STUDENT NUMBER, COURSE CODE AND MODULE NUMBER ON THE ASSIGNMENT COVER PAGE (AVAILABLE ON iCAN). The questions in this assignment are ALL related to the case study below. You need to image yourself as the Project Manager for the project discussed in the case study. Furthermore, you will not find the answers to most of the questions for this assignment in your Module Textbook. The questions are application based, which means we are assessing your understanding of the content in your Module Textbook. Finally, you are expected to use your imagination in answering these questions. If you have a problem with the project concept, then maybe speak to someone in your community who has been involved in a similar type of project. Case Study The community that you live in, is ideal for gardening. Life is good, with plenty of lush green vegetation and a clean stream flowing through the village all year through. This is the ideal climate to grow vegetables. The shops in the area do not sell vegetables, which mean the community does not have access to fresh healthy vegetables in their diet. There is also high unemployment in the village and surrounding areas. The community leaders heard that you have been involved in projects at your workplace. They want you to help the community in developing their own community gardens in strategic areas in the village. Surplus vegetables can be sold to purchase more plants, equipment etc. They approach you with a request to be the Project Manager for this project. The Module Textbook discusses the two phases in the project lifecycle, namely: Initiation phase and planning phase are discussed. You now need to apply what you have learnt from your Module Textbook to initiate and plan the project in the case study. 1. One of the components of the feasibility study in the initiation phase is to establish the client’s needs. In the process of establishing your client’s needs for the above-mentioned project, prepare a list of questions that you want to ask the elders to clarify in your mind the problem to be solved or the opportunities to be pursued. Use the information in the case study to guide you when preparing this list of questions. (5) 2. Referring to the information in the case study above, list three (3) possible benefits this project may have for the community. (3) 3. Provide two (2) other project options and alternatives that the community leaders may consider to address lack of nutritional food, unemployment and supplementing community income. (2) 4. The next step in the process is for the community leaders to specify the quality requirements. The community leaders must be encouraged to explain the requirements of this project in terms of performance, reliability and aesthetics of form. In your opinion, what are two (2) of the quality requirements for this project? (2) Project Management Assignment Guide 12 | P a g e 5. Referring to the case study above, what in your opinion is the purpose, goals and objectives of this specific project? a. Purpose (2) b. Goal(s) (2) c. Objective(s) (2) 6. The Module Textbook briefly highlights the purpose of a Project Sponsor in a project. In a paragraph explain the purpose of a Project Sponsor in a project. (2) 7. Referring to the project you are initiating and planning, who will be the Project Sponsor(s) for this project? (1) 8. The Module Textbook discusses the topic ‘managing of stakeholder’s expectations’. It further, discusses the fact that stakeholders have different contributions to make to the project and each in their own way will expect something out of the project. Required: Identify the stakeholders to your vegetable garden project. Copy the table below into your answer page and then complete the table with the stakeholders involved in the project, their individual roles (contributions) in the project and their expectations. (9) Stakeholders Contribution to project Expectations 9. The Module Textbook discusses constraints within the project. Referring to the examples of constraints in the Module Textbook and thinking of your vegetable garden project, list four (4) possible constraints within your project. (4) 10. Apart from the internal project constraints mentioned in question 9, the project may also be influenced by outside factors called constraints from the external environment. List four (4) more common external environmental constraints. (4) 11. Referring to the case study (vegetable garden project), who will provide the funding (money) for your project? (1) 12. Referring to the case study (vegetable garden project), who will make the financial decisions in the project? (1) 13. Referring to the case study, identify at least two (2) customer(s) of this project. (2) 14. Referring to the case study, name at least two (2) people and/or groups (beneficiaries) benefiting from your project. (2) 15. The Module Textbook discusses the project scope statement. According to the Module Textbook the Project Manager and Project Sponsor during the feasibility study will have built a structure for the project known as the Project Scope Statement. List the six (6) items of information that must be included in the Project Scope Statement. (6) Project Management Assignment Guide 13 | P a g e 16. Reflect to your answer questions 1-14, do you think you have adequately collected all the information that is contained in the Project Scope Statement? Give a reason(s) for your answer. (4) Question 1 to 16 conclude the activities and information required in the initiation phase. The remainder of this assignment will now focus on the planning phase. 17. A well-structured Work Breakdown Structure (WBS) is an important tool in project planning, it serves to identify all the work that is required in the project and allows for the estimation (rough calculation) of the time required and the cost of each work package. Study the example of a WBS in your Module Textbook before answering this question. Required: Copy the table below into your answer page. Then prepare a Work Breakdown Structure (WBS) for the project in the case study by completing each of the columns in the table below. (5) Task No Tasks to complete Time estimate for List resources for Cost estimate 1. each task in days each task for each task 18.The Work Breakdown Structure (WBS) is also used as a means to delegate responsibility for each work package to an individual or group. Required: Copy the table into your answer page. Referring to your answer in Question 17 (project’s WBS) delegate the tasks you listed in Question 17 to team members. (5) Task No Work Package (task) Delegated to Cost estimate 1. 19. Before you attempt to answer this question, first study your Module Textbook. Focus on understanding variable and fixed costs in projects. In order to develop a project budget the Project Manager needs an understanding of these two types of costs. Required: Identify which of the following project costs is a variable project cost and which is a fixed project cost. Write your answer as follow: 19 a. Fixed cost a. Purchasing gardening equipment (1) b. 100 x cabbage plants (1) c. 100 x spinach plants (1) d. 100 x carrot plants (1) e. Purchase of a tractor and plough (1) f. Labour (1) g. Travelling cost for project manager (1) h. Water (1) i. Packaging (1) j. Fertiliser (1) k. Bookkeepers monthly salary (1) l. Repair fencing (1) Project Management Assignment Guide 14 | P a g e 20. Referring to the case study’s community vegetable garden, what is the start date and end date of your project? (Hint: write your answer in the following format: Start Date DD/MM/YYYY to End Date DD/MM/YYYY) (1) 21.Referring to the dates you provided in Question 20, how long will the project be in months? (1) 22. Read the case study below and answer the question that follow. Case Study The project team wants to plant 6000 cabbage plants on 1 hectare in the village. • They can buy the plants for 35c each. • First, they need to plough the soil with the tractor and then prepare the soil for planting. To do this they will need 40 litres of diesel at R14.00 per litre and 2 bags of fertiliser at R600 per bag. • Irrigation pipes need to be brought and installed. The cost of the pipes is R5 000. • You will probably need 4 people to do the work. The current labour cost is R135 per day. The project duration will be 4 months or 88 working days (Hint: use the duration of your project to calculate labour costs) • The estimated cost for the project management to visit the site is R500 per month. (Hint: Remember to calculate the project cost for the entire duration of the project) • To deliver the cabbages to the surrounding towns, will cost R1 000. Required: Compile an estimated project cost budget using the information in the case study above. First copy the table below into your answer page, then complete the necessary amounts. (7) Item Calculations Cost for full duration of project E.g. 1. Cabbage Plants 6000 x 35c R 2100 R Total Estimated Project Cost R 23. Read the case study below and answer the questions that follow. Case Study Now that you have calculated the estimated project budget, you need to establish if the project is financially feasible. The workers can successfully harvest 5800 cabbages and sell 5700 cabbages at R8.00 per cabbage. Required: Referring to your answer for Question 22 (project cost budget) and taking into consideration the case study above, will you suggest the project continues? Motivate your answer using the above income information and project cost budget figures from Question 22. (5) 24. The Module Textbook discusses the calculation of start and finish dates for each activity/task in the network diagram. Study this section of work first before attempting this question. Project Management Assignment Guide 15 | P a g e Required: Frist copy the activity schedule (table below) into your answer page, then complete the activity schedule by calculating the start and finish dates for each project activity. (Hint: refer to the example in Table 5.3, 5.4, 5.5 in the Module Textbook) (5) Activity/Task Duration Start Date End Date Project Initiation 7 days Project Scope Statement 1 day Project approval 1 day Purchase equipment 3 days Hire staff 2 days Plough 2 days Fix fencing 3 days Buy Fertiliser 1 day Fertilise and prepare soil for planting 5 days Buy Plants 1 day Plant the cabbage plants 5 days Water, spray and weed 90 days Start harvesting and deliver to consumers 10 days Handover to community 1 day 25. Procurement management includes the processes required to obtain goods and services from outside the performing project team or business. In order to deal with procurement in projects PMBOK® defines a procurement process with specific steps. List the six (6) steps that form part of the procurement process in projects. (6) 26. The Module Textbook discusses the outsourcing of project work to contractors and the development of a contract for project work. Identify and briefly discuss the three (3) types of contracts used in project management. (6) Total marks: 107 Project Management Assignment Guide 16 | P a g e ASSIGNMENT SC-PMG-MOD4: PROJECT IMPLEMENTATION AND CLOSURE ENSURE THAT YOU HAVE INSERTED YOUR STUDENT NUMBER, COURSE CODE AND MODULE NUMBER ON THE ASSIGNMENT COVER PAGE (AVAILABLE ON iCAN). In the Module Textbook the final two phases in the project lifecycle, namely: implementation phase and project close out phase are discussed. You now need to apply what you have learnt from your Module Textbook to implement and close out the project in the case study. Most of the questions in this assignment are related to the case study below. You will note that the case study is the same as the one in the previous assignment. The reason for this is that in that assignment you initiated and planned the vegetable garden project. In this assignment you will implement and close-off the same project. Again, you need to image yourself as the Project Manager for the project discussed in the case study. Furthermore, you will not find the answers to most of the questions for this assignment in your Module Textbook. The questions are application based, which means we are assessing your understanding of the content in your Module Textbook. Finally, you are expected to use your imagination in answering these questions. If you have a problem with the project concept, then maybe speak to someone in your community who has been involved in a similar type of project. Case Study The community that you live in, is ideal for gardening. Life is good, with plenty of lush green vegetation and a clean stream flowing through the village all year through. This is the ideal climate to grow vegetables. The shops in the area do not sell vegetables, which mean the community does not have access to fresh healthy vegetables in their diet. There is also high unemployment in the village and surrounding areas. The community leaders heard that you have been involved in projects at your workplace. They want you to help the community in developing their own community gardens in strategic areas in the village. Surplus vegetables can be sold to purchase more plants, equipment etc. They approach you with a request to be the Project Manager for this project. 1. The first step in developing a risk management plan for your project, is to identify the risk. Risk identification involves thinking about what may go wrong in the vegetable garden project. Study the examples in Table 1.1 & Table 1.2 before attempting to answer this question. Required: Referring to the vegetable garden project. Identify the possible risks that can influence the success of the project. Copy the table below into your answer page, then complete the table with the risk identified, followed by the cause of the risk and the effect of this risk on the project. (6) Risk Identified Cause Effect on Project Project Management Assignment Guide 17 | P a g e 2. Referring to your answer for Question 1, establish the probability of the event(s) taking place and the impact it can have on the vegetable garden project. Required: Copy the table below into your answer page, then complete the table to indicate the probability of the event and rank the impact of the risk. (Hint: refer to example in Table 1.2) (6) Effect on Project Probability in % Impact (1 – 10) 3. The Module Textbook briefly discusses how to deal with project risks when formulating a risk management plan. One of the topics discussed is the four categories of planned responses to project risks. List the four (4) categories of planned response. (4) 4. Referring to your answer in Question 1 (identified risk) and your answer to Question 3 (categories of planned response) answer the following question. Required: Copy the table below into your answer page, then complete the planned responses to each of the identified risks. (2) Risk identified Planned response 5. Define the term “project disaster”. (1) 6. The Module Textbook discusses the development of a disaster recovery plan for projects. List and explain each of the six (6) factors that might lead to a project disaster. (12) 7. The Module Textbook lists possible severe consequences to any project should disaster strike. List any three (3) possible severe consequences to a project and/or business. (3) 8. The Module Textbook discusses the following two topics regarding quality in a project: (1) how to build quality into the project and (2) how to develop a project quality control plan. It is important to note that the quality control plan forms part of the project management plan. What is the purpose of the quality control plan in a project? (1) 9. In the real world many issues will arise that require management attention at various levels, to move the project to its desired objectives. It will be necessary to consider changes to various parts of the baseline plan in response to changes, quality non-conformances, task redefinition, risk events and/or budget cuts. To accommodate these changes there must be a process. Such a process is known as a change control process. Using paragraphs, describe each of the four (4) steps in this change control process. (11) 10. The Project Manager, with singular responsibility for executing the project, is the controller of project work and must have a management plan that allows him to monitor the project work and to control the project by making changes to the scope as required to meet the client’s objectives. List the four (4) project documents and/or activities that the Project Manager will monitor and control. (4) Project Management Assignment Guide 18 | P a g e 11. The Module Textbook discusses the role of reporting progress and issues to the stakeholders in project implementation. Name the five (5) factors that will influence the progress report frequency. (5) 12. The Module Textbook discusses the acceleration of a project when faced with deadlines. We all know that some project activities may be delayed, but it is the Project Manager’s responsibility to ensure that with these delays, deadlines are still met. Using paragraphs, discuss the possible options that a Project Manager has to accelerate a project when faced with deadlines. (7) 13. List the seven (7) reasons why a client might not accept the end result(s) of a project. (7) 14. In the final phase of a project called the close-out phase, one of the final responsibilities of the Project Manager is to compile and submit a close-out report to the Project Sponsor and Steering Committee. Identify the eight (8) different purposes of a close-out report. (8) 15. An important component of the close-out report is the section on “lessons learnt”. Study this section in the Module Textbook and thereafter answer this question referring back to the case study (vegetable garden project). Required: Write a paragraph on the lessons you, as a Project Manager in the vegetable garden project, learnt. (2) 16. The vegetable garden project in the case study is in its close-out phase. You, as the Project Manager for the vegetable garden project, need to write a close-out report for this project. Follow the guidelines provided below. Guidelines for writing the close-out report The close-out report must include the following information: • Project Name • Kick-off and Completion Dates • Project Leader’s Information • Team Members Names • Problem statement – who, what, where and why • Brief description of how the project was planned, executed and results • Provide any lesson learnt in the completion of this project that may be helpful to someone starting a similar project or a replicate of this project. • Are there opportunities to repeat this project in other communities? Could the results of this project help other areas of the community? The report must be approximately two pages long. When structuring the layout of the report, you need to ensure appropriate headings with well-structured sentences and paragraphs. Where required refer to your answers for the previous assignment. (11) Project Management Assignment Guide 19 | P a g e 17. The Module Textbook discusses the post auditing of projects. According to this discussion a post project audit seeks to answer and quantify certain questions. Identify six (6) QUESTIONS that need to be answered in a post project audit. (6) 18. A post audit report on your vegetable project is being conducted. What results would you expect this report to include that proves that the project was a good one? Copy the table into your answer page, then complete it. (6) Post audit question What results do you expect will be found? Did we invest in a viable project? Was the project design appropriate? Did we solve the problem that was stated upfront? Did this project support our strategies and objectives? Does this project improve our financial performance? Does this project enhance our reputation? 19. If you knew what questions you would be asked by the auditors when you were just beginning the vegetable garden project, would you have conceptualised, planned and executed the project better in any way? (Give a reason for your answer) (2) Total marks: 104 Project Management Assignment Guide 20 | P a g e

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